Moving is both exciting and tedious at the same time. The truth is that no one wants to be stressed out during a move, but in one way or the other something happens that often makes this process a strenuous one. That is why preparation is key to a successful move. Moving to a new office space comes with many of the same factors as moving to a new home or apartment. The furniture is large and bulky, some items are difficult to pack, and there are several rooms with items that need extra care due to the sensitivity of the items. Needless to say, moving requires a lot of hard work, but there are some ways to make the process a lot smoother. Here are some useful tips that you could find useful when making your office move.
- Early Planning is Key
When doing commercial moving, “winging it” is just not going to suffice. Start the planning process early, delegating tasks, establishing how it should be done and create a deadline as well. Simply establish how you’ll get everything ready for the move and the movers that will be essentially moving the boxes to your new office. This should include planning what happens on arrival day after you have made it to your new location.
- Appoint a Move Manager
Dividing up the work could lighten your workload and make the overall process less stressful. Having a designated person to be the move manager, one of your coworkers or managers, will allow you all to have a plan for every part of the moving process. You will know exactly how things are progressing from start to finish and will know where everything is going once you arrive at the new office.
- Do Your Research
When it comes to finding a moving company to work with, it’s best to do your research before committing to any moving company. Get several different quotes from the local moving companies to get an idea of the best deal since an office move can be pretty costly. Get a minimum of three quotes if you are on a tight budget. Get recommendations and ratings for the moving services that you are interested in, to have an idea of the quality service they provide.
- Keep I.T in Mind
The main thing with office moving is the disconnecting and reconnecting of all your tech equipment. This can lead to major complications and delays in your move, and that is why it is important from day one to have your I.T. department create a plan. Dedicate a day before the move for the I.T. team to disconnect everything properly so nothing is damaged, and do the same with reconnecting. Make a day before everyone comes back to the office for them to reconnect everything where they deem fit.
- Know the Building Rules
If the building you’re moving into is not owned by your company, you should get a list of the building rules. There may be rules around the time allowed for moving to not disrupt others in the office building.
- Get Change of Address Order Taken Care of
The last step in the moving process should be updating your address in every area that it’s needed. Begin by updating your address on documents and place an order for new business cards, envelopes, and letterhead, etc. as soon as you know your new office address. You will also want to give your clients a heads up so you can plan future meetings at the new office rather than them going to the old office without no one there.
With these tips and the help of a trusted moving company, your relocation can be done as fast, smooth, and easy as possible. If you are ready to make that call for a free quote, call Roy’s Moving today!